What each tool does
Fireflies is an AI meeting assistant that takes notes during calls, tracks tasks and automates workflows linking meetings with email, chat, your CRM and other apps. It builds a searchable knowledge base of team discussions. A free plan is available.
ClickUp is a project and work management platform with an AI layer called ClickUp Brain. Brain connects tasks, documents, chat and people so it can answer using your company's own information. The site mentions several AI models under one subscription and apps for iOS, Android, Windows, Mac and Chrome. You can try Brain without a card.
Key differences
- Core job: Fireflies captures meetings; ClickUp organises projects, tasks and documents.
- AI role: Fireflies summarises and automates from calls; ClickUp Brain answers questions across your whole workspace.
- Breadth: ClickUp covers projects, docs and chat; Fireflies focuses on meetings and connected follow-ups.
- Audience: Fireflies suits sales, support and remote teams; ClickUp suits teams managing projects and internal knowledge.
- Pricing: Both are freemium. Check the pricing pages for current plans.
Which should you choose?
Choose Fireflies if your team already has a project tool but struggles to keep track of what was agreed on calls.
Choose ClickUp if you need one place to plan projects, assign work, store documents and discuss progress, with AI to help find answers.
Can you use both?
Yes. Fireflies can capture decisions and action items from meetings, and those can be tracked as tasks in ClickUp, where the rest of the project lives. Both have free options, so a small team can test the combination before paying for either.
